Join Team Norway at WindEurope Annual Event 2025
Exhibitor information WindEurope Annual Event 2025
Venue: Bella Center
Center Boulevard 5
DK-2300 Copenhagen S
https://www.bellacenter.dk/en
Norway Pavilion: hall C3, stand C3-A70 | C3-B70 | C3-C70 | C3-A60 | C3-B60 | C3-C60 | C3-C52
Tuesday, 8 April: 09:00 – 18:00*
Wednesday, 9 April: 09:00 – 18:00
Thursday, 10 April: 09:00 – 16:00
*official WindEurope opening reception from 18:00 to 20:00.
All exhibitor staff (with their valid staff pass or conference pass) will have access to the exhibition halls from 07:30. Please communicate your stand number to the security before entering the hall.
The pavilion will be ready on Monday, 7 April, around 14:00. Feel free to stop by the pavilion around that time. You can also prepare your stand on Tuesday, 8 April between 08:00 and 09:00.
Exhibitor passes included in the participation fee:
Logo space: 1 free exhibitor staff pass
Regular stand space: 2 free exhibitor staff passes
Large stand space: 3 free exhibitor staff passes
- Access the exhibitor pass registration page via the exhibitor zone.
- All exhibitor staff and conference passes include lunch.
- The exhibitor staff pass does not include access to the conference.
You can buy 3-day conference pass or single session tickets in the exhibitor zone. - Exhibitors registered for a conference pass do not need to have a separate exhibitor staff pass.
- Accepted payment methods are Visa/MasterCard and payment by invoice. Payment by invoice is only available until 17 March.
We have a great Team Norway programme in Copenhagen, including two business mixers at the pavilion, two receptions at the Marriott Hotel, and several conference sessions at the Norway Pavilion with a silent conference system, similar to WindEnergy Hamburg last year. See full programme here.
You are entitled to the following free tickets to the Team Norway delegation programme:
Logo exhibitors: 1 free ticket.
Regular and large stands: 2 free tickets.
Additional tickets can be bought here.
The discount codes that will give you the 1 or 2 free tickets to the delegation programme was sent to you by e-mail from Veronica Broholm on 27.01.25 and 20.02.25.
Once you complete the registration process for the delegation, you will gain access to the NORWEP web application at NORWEP App (https://app.norwep.com/). Please note that this app is web-based and not available on app stores. Through this app, you can sign up for various activities organised by Team Norway. Contact us with your web-app queries (teamnorway@norwep.com).
- Read about marketing opportunities in the exhibitor manual page 44 and in exhibitor zone.
- Marketing kit: https://brandcentre.brandnorway.no/point/en/brandnorway/wec25-marketing-kit It includes an example of a SoMe post and a signature banner. Please help us promote your presence at WindEurope Annual Event by posting your own content and engaging with our posts (like, comment and share).
- Free press releases:
One month before the event you will be able to upload your press release in the Exhibitor zone. Press releases will be published on the Media & Press section of the event website. Tips on content: make your press release short (one page) and relevant. Commercial presentations
are not interesting materials for the press, so please focus more on new products, new research, innovation etc. Add contact details
– in case any journalists would like to reach out and discuss it
further.
The Medical Centre is open throughout the tenancy period of the event. It is in entrance 6 to the venue, in front on the entrance to hall E.
General emergency number: 112
In a medical emergency telephone: +45 32 47 24 20.
You will also see it printed on the back of your badge.
• In case of a medical emergency, you should contact the telephone number shown above or speak to a member of the WindEurope Team / security.
• Identify yourself;
• Give details of the place, nature and importance of the incident.
In case of fire:
• Keep calm do not shout or run. Do not use the lifts (elevators);
• If your clothing catches fire, fall to the ground and roll;
• If there is a lot of smoke, crawl;
• Do not go back to pick up personal belongings;
• Follow the instructions of Bella Center security.
• If you detect any suspicious item: Do not touch it, keep away from it and call the emergency telephone number or contact the WindEurope team / security.
Benefits of publishing your company on BusinessNorway.com – free of charge:
- Gain quicker access to potential international customers, partners and investors*
- Profile your company’s products in a professionally written article in English – free of charge
- Increase international visibility through our digital channels and network•Boost your international ambitious and grow your network
- Stand construction/dismantling.
- Furniture:
Regular stand space: 1 L-shaped table mounted to the wall, 2 bar chairs.
Large stand: up to 2 high bar tables, 6 chairs and a desk.
Logo: furniture in the common area. - Printing and mounting of your graphic design.
- Electrical outlet at your stand.
- Barista service and cold beverages.
- WindEurope`s co-exhibitor fee (EUR 440,-).
- A small storage room for pc bags and jackets – no larger items. Larger items must be checked in at the cloakroom.
- The following free tickets to the Team Norway delegation (side events):
Logo exhibitors: 1 free ticket.
Regular and large stands: 2 free tickets.
More info in e-mail sent to you on 29 January and 19 February. - Lunch - if you have an exhibitor staff pass or a conference pass.
The following are NOT included:
- Screen for your stand space.
- Brochure holder (digital first).
- Conference pass.
Screens, brochure holders, and other furniture can be ordered from Messetjeneste by contacting Nathalie@messetjeneste.no. Deadline for furniture: 26 February. Screens: 7 March.
All services such as catering, plants, shipping, etc., can be booked through the Exhibitor Zone for the WindEurope Annual Event 2025.
All services such as catering, plants, shipping etc. can be booked through the Exhibitor Zone - WindEurope Annual Event 2025
All co-exhibitors will have to fill in the Health and Safety Declaration form. You`ll find it in the exhibitor zone
For the question about exhibitor type in the H&S form, answer “co-exhibitor.” For the question about stand type, answer “basic package.”
Deadline: 21 February
Public liability insurance
All exhibiting companies with an individual stand space must have a Public Liability Event Insurance that covers up to €1,500,000 current at the time of event. A copy of which will be taken on-site during the event.
Logo-only exhibitors do not need this liability insurance.
There should be free Wi-Fi throughout the fair.
See the stand design at the bottom of the page.
You have received the dimensions of your stand by e-mail from Nathalie, Messetjeneste.
Regular stands: 1488x2480mm
Logo exhibitors: If you haven`t participated at previous Norway Pavilions, please send you logo in vector ai/eps/pdf file as well as a short sentence: 50 characters to Veronica.broholm@innovationnorway.no by 1 March.
All exhibitors: If you haven`t participated at previous Norway Pavilions, please send your logo in vector ai/eps/pdf file and JPEG/PNG file as well as a short sentence (50 characters) and a high resolution image to Veronica.broholm@innovationnorway.no by 1 March.
This is for the looping presentation at the big screen and for the logo wall.
For those of you who have ordered screens, USB ports, and HDMI cables will be available. Bring an adapter if you need it. Files should be in MP4 format.
21 February: Fill in the Health and safety declaration form in the exhibitor zone
26 February: Additional furniture orders from Messetjeneste.
27 February: Bella Center service orders.
You will get coffee, tea, water, and soda at the pavilion. Lunch is included in the exhibitor staff pass, so you shouldn’t have to book anything additional from the Bella Center. However, if you need to book anything from the Bella Center, the deadline is 27 February to avoid an additional surcharge.
End of February: You will receive a SoMe kit with marketing material (signature banners, SoMe texts etc.)
1 March: Submit your vectorized logo, 1 short sentence (50 characters) and high resolution image for the looping presentation on the big screen and for the logo wall.
7 March: Submit your graphic design to Messetjeneste. Remember to order a screen if you need it.
7 March: The final delegation programme will be published.
7 March: Submit stand activities notification online form -if you are going to have events at the pavilion.
Please note that Innovation Norway will need to approve your events first, so contact Veronica.broholm@innovasjonnorge.no before 7 March if you’re planning to host any events at your stand.
Probably 12 March: Information webinar about the delegation programme and Q&A about the pavilion for exhibitors.
17 March: Registration deadline to purchase additional exhibitor passes if you want to pay by bank transfer/invoice.
After 17 March, you can pay by credit card.
20 March Freight services. More info in the exhibitor manual.
Discount codes for hotels were sent to you by e-mail from Veronica Broholm on 11.02.25 and 20.02.25
Innovation Norway and Messetjeneste unfortunately cannot assist with the transportation of models or other items for your stand. You are fully responsible for the delivery and return of the goods, as well as the storage of empty boxes, etc.
Shipment sent by courier
If you are planning to use a courier, please do not send it directly to the venue and your stand. If the shipment is sent by courier, it will likely be lost and difficult to trace back. Very often the boxes are dropped at the gates with no clear information about who signed for the shipment. The venue
does not offer a handling service for courier shipment. WindEurope and CEVA cannot be held responsible for the delivery if the shipment is sent by courier without prior arrangement with CEVA. If the shipment is sent directly, the responsibility is solely on the exhibitor.
- It is important that there is no shipment arrives at the venue before 04.04.2025 and all deliveries are
to be agreed with CEVA. - WindEurope does not rent any space in the venue that can store your goods in advance, and it is crucial that the shipment is delivered on the days, when WindEurope / CEVA has access to the venue.
- If you have a small shipment and you want to use courier services, please consider 2 options:
- Delivery to your hotel – if the package is small, you can bring it with you to the venue. You do need to agree that with the hotel reception upfront, so they are not surprised.
- CEVA will advise you address of the details that should be on the label and help you with tracking
your delivery.
CEVA services
- CEVA Showfreight are appointed as the sole official logistics contractor at WindEurope 2025 Annual
Event. - CEVA is the only company that is authorised to provide onsite handling of forklift trucks, mechanical
lifting equipment, as well as the storage facilities inside the halls. - If you are planning to bring any big equipment for your stand, CEVA needs to be notified as soon as possible, so placement in the hall can be planned carefully.
- Please read carefully CEVA SHIPPING INSTRUCTIONS
- Deadline for orders: 20 March 2025
- Contact in case of questions: WindEurope@cevalogistics.com
Project lead: Erik Rindvoll, erik.rindvoll@innovationnorway.no, +45 271 52 792
Pavilion: Veronica Broholm, veronica.broholm@innovasjonnorge.no, +47 45 45 71 37
Delegation programme: Klaus Udesen klaus.udesen@norwep.com;
Jon Dugstad jon.dugstad@norwep.com;
Erik Rindvoll erik.rindvoll@innovationnorway.no
Delegation registration: Nikki Mooki, nikki.mooki@norwep.com, +47 905 53 361
Marketing: Damir Dunderovic, damir.dunderovic@innovasjonnorge.no, +47 9 777 444 9
Stand construcion: Nathalie Sørensen, Nathalie@messetjeneste.no.
Delegation web app queries: teamnorway@norwep.com
Exhibition maps
