
Tuesday, 21 April: 09:00 – 18:00*
Wednesday, 22 April: 09:00 – 18:00
Thursday, 23 April: 09:00 – 16:00
*official WindEurope opening reception from 18:00 to 20:00.
All exhibitor staff (with their valid staff pass or conference pass) will have access to the exhibition halls from 08:00. Please communicate your stand number to the security before entering the hall.
The pavilion will be ready on Monday, 20 April, around 14:00. Feel free to stop by the pavilion around that time. You can also prepare your stand on Tuesday, 21 April between 08:00 and 09:00.
Metro and Cercanías RENFE
The nearest Metro station is FERIA DE MADRID - Line 8 with exits at the South Entrance to the Venue.
The line connects the fairgrounds with the terminals of Madrid-Barajas Adolfo Suárez Airport and the Cercanías RENFE train network at Nuevos Ministerios.
Bus
Madrid’s extensive bus network allows you to get to IFEMA MADRID from anywhere in the city.
Línea 73: Diego de León - IFEMA MADRID
Línea 112: Mar de Cristal - Barrio del Aeropuerto
Línea 122: Avenida de América - IFEMA MADRID
Línea 828: Universidad Autónoma - Alcobendas - IFEMA MADRID - Canillejas
Taxi
There are three taxi ranks inside the IFEMA MADRID enclosure:
Sur Entrance
Norte Entrance
Este Entrance
There is a supplement of €3.00 to enter and/or exit the facilities.
Exhibitor passes included in the participation fee:
Logo space: 1 free exhibitor staff pass
Regular stand space: 2 free exhibitor staff passes
Large stand space: 3 free exhibitor staff passes
IFEMA emergency telephone: +34 91 722 54 00.
General emergency number: 112
All exhibitors are required to read the following instructions: Coordination of business activities. Workplace risk prevention. Emergency and evacuation rules on fairgrounds
You will also see general emergency info printed on the back of your badge.
In case of a medical emergency, contact the telephone number shown above or speak to a member of the WindEurope Team / security.
• Identify yourself;
• Give details of the place, nature and importance of the incident.
In case of fire:
• Keep calm do not shout or run. Do not use the lifts (elevators);
• If your clothing catches fire, fall to the ground and roll;
• If there is a lot of smoke, crawl;
• Do not go back to pick up personal belongings;
• Follow the instructions of IFEMA security.
• If you detect any suspicious item: Do not touch it, keep away from it and call the emergency telephone number or contact the WindEurope team / security.
There are two ways you can invite your clients:
• Exhibition visitor invitations
• Discount code
The most relevant question to decide which tool to use is to decide who will be paying for these passes?
• If it is you to cover the cost, please use exhibition invitations,
• If it is your client covering the cost, it is best to share discount code with them.
Do not use invitations to register your colleagues.
There is a significant difference between exhibitor staff pass and the exhibition visitor pass.
• Exhibitor staff pass has lunch included whereas the exhibition visitor pass
doesn’t have access to lunch area.
• Exhibitor staff pass allows early access to the hall and invitations will not grant an early access.
12 February: Fill in the Health and Safety Declaration Online Form in the exhibitor zone. Compulsory for all exhibitors. You`ll find it in your exhibitor zone. You`ll receive the login to the exhibitor zone after you`ve completed the co-exhibitor registration.
15 February: Co-exhibitor registration deadline.
See e-mail from Veronica.Broholm@innovasjonnorge.no with login details and instructions.
20 February: Exhibitor profile entry deadline
After registering as a co-exhibitor, you will receive your own login details for your personal Exhibitor Zone, where you can update your company information.
23 February: Submit your graphic design to Messetjeneste. Remember to order a screen and any additional furniture if needed.
9 March: Submit your vectorised logo, 1 sentence (50 characters) and high resolution image for the looping presentation on the big screen and for the logo wall.
10 March: You will receive a SoMe kit with marketing material
13 March: IFEMA service order deadline
You will get coffee, tea, water, and soda at the pavilion. Lunch is included in the exhibitor staff pass, so you shouldn’t have to book anything additional from IFEMA. However, if you need to book anything IFEMA, the deadline is 13 March to avoid an additional surcharge.
March: The final delegation programme will be published.
16 March: Stand activities notification online form submission
Mandatory if you are going to host events at your stand.
Please note that Innovation Norway will need to approve your event first, so contact Veronica.broholm@innovasjonnorge.no before 16 March if you’re planning to host any events at your stand.
31 March: Catering orders. See catering catalogue here.
3 April: CEVA services orders deadline for freight services.
3 April: Registration deadline to purchase additional exhibitor passes if you want to pay by bank transfer/invoice.
After 3 April, you can pay by credit card.
TBC Information webinar about the delegation programme and Q&A about the pavilion for exhibitors.
20 April: Read the emergency and evacuation instructions: Coordination of business activities. Workplace risk prevention. Emergency and evacuation rules on fairgrounds
3 April: Register for Team Norway`s delegation programme.
See e-mail sent to you on 6 February.
Team Norway will stay at the Avani Alonso Martinez hotel. We recommend booking directly on their website as soon as possible to secure the best price: https://www.avanihotels.com/en/alonso-martinez-madrid
Benefits of publishing a solution on BusinessNorway.com – free of charge:
The following are NOT included:
Screens, brochure holders, and other furniture can be ordered from Messetjeneste by contacting Monika@messetjeneste.no.
All services such as catering, plants, shipping, etc., can be booked through the Exhibitor Zone for the WindEurope Annual Event 2026.
All co-exhibitors will have to fill in the Health and Safety Declaration form. You`ll find it in the exhibitor zone
For the question about exhibitor type in the H&S form, answer “co-exhibitor.” For the question about stand type, answer “basic package.”
Deadline:
Public liability insurance
All exhibiting companies with an individual stand space must have a Public Liability Event Insurance that covers up to €1,500,000 current at the time of event. A copy of which will be taken on-site during the event.
Logo-only exhibitors do not need this liability insurance.
We have an exciting Team Norway programme in Madrid, including:
As exhibitors you are entitled to the following free Team Norway delegation passes:
Logo exhibitors: 1 free delegation pass
Regular and large stand exhibitors: 2 free delegation passes
You will receive more information soon on how to register (including a discount code that will grant you 1 or 2 free tickets in the registration system).
Please note: If you have additional colleagues who would like to join Team Norway events outside the pavilion, they will need to register and pay the participation fee here:
Important: The price for delegation participation will increase from NOK 4,000 to NOK 5,500 on 1 February, so make sure they register before 31 January to secure the lower price.
Regular stands: 1488x2480mm
Logo exhibitors: If you haven`t participated at previous Norway Pavilions, please send you logo in vector ai/eps/pdf file as well as a short sentence: 50 characters to Veronica.broholm@innovationnorway.no by 2 March.
All exhibitors: If you haven`t participated at previous Norway Pavilions, please send your logo in vector ai/eps/pdf file and JPEG/PNG file as well as a short sentence (50 characters) and a high resolution image to Veronica.broholm@innovationnorway.no by 2 March.
This is for the looping presentation at the big screen and for the logo wall.
For those of you who have ordered screens, USB ports, and HDMI cables will be available. Bring an adapter if you need it. Files should be in MP4 format.
Shipment sent by courier
If you are planning to use a courier, please do not send it directly to the venue or to your stand. If the shipment is sent by courier, it will likely be lost and difficult to trace back. Very often the boxes are dropped at the gates with no clear information about who signed for the shipment. The venue
does not offer a handling service for courier shipment. WindEurope, Innovation Norway and CEVA cannot be held responsible for the delivery if the shipment is sent by courier without prior arrangement with CEVA. If
the shipment is sent directly, the responsibility is solely on the exhibitor.
It is important that no shipment arrives at the venue before 17.04.2026 and all deliveries are to be agreed with CEVA.
WindEurope does not rent any space in the venue that can store your goods in advance, and it is crucial that the shipment is delivered on the days, when WindEurope / CEVA has access to the venue.
If you have a small shipment and you want to use courier services, please consider 2 options:
• Delivery to your hotel – if the package is small, you can bring it with you to the venue. You do need to agree that with the hotel reception upfront, so they are not surprised.
• CEVA will advise you address of the details that should be on the label and help you with tracking.
CEVA services
CEVA Showfreight are appointed as the sole official logistics contractor at WindEurope 2026 Annual Event. CEVA is the only company that is authorised to provide onsite handling of forklift trucks, mechanical lifting equipment, as well as the storage facilities inside the halls.
If you are planning to bring any big equipment for your stand, CEVA needs to be notified as soon as possible, so placement in the hall can be planned carefully.
Please read carefully CEVA SHIPPING INSTRUCTIONS
Deadline for orders: 03 April 2026
Contact in case of questions: WindEurope@cevalogistics.com
There will be free Wi-Fi throughout the fair.
Project lead: Erik Rindvoll, erik.rindvoll@innovationnorway.no, +45 271 52 792
On ground liaison: Rodrigo Ballesteros-Cruz, Rodrigo.Ballesteros-Cruz@innovationnorway.no, +34 6202 799 53.
Norway Pavilion: Veronica Broholm, veronica.broholm@innovasjonnorge.no, +47 45 45 71 37
Sessions at the pavilion: Sigurd Urdal, Sigurd.Urdal@innovationnorway.no, +47 907 18 745.
Delegation registration: Nikki Mooki, nikki.mooki@norwep.com, +47 905 53 361
Marketing: Damir Dunderovic, damir.dunderovic@innovasjonnorge.no, +47 9 777 444 9
Stand construcion: Nathalie Sørensen, Nathalie@messetjeneste.no.
Delegation web app queries: teamnorway@norwep.com